At Kratos, we encourage an entrepreneurial spirit balanced with fiscal and operational discipline. We work hard, we solve hard problems, and we look out for and take care of our customers, each other and our families. Protecting and enabling our nation and global customers through innovative aerospace solutions is what motivates us. We continually build trusted relationships with our peers, our partners and customers, and we take ownership for our actions-always doing the right thing.

Kratos is a leader in assured aerospace communication solutions and services. We are cutting-edge innovators and creative problem solvers working collaboratively to solve our customers’ toughest challenges. We are a trusted partner-driven by doing the right thing and achieving maximum success for our customers, our partners and ourselves.

The candidate will assist with Administrative/facility, creating a focused work environment, and guiding and coordinating the activities of office personnel to achieve business goals.

Reception Responsibilities (Part-time)

Systems:

• Descartes (Screen visitors for security clearance)
• Avigilon (External and internal security cameras)
• Brivo (Tracking system of badges through external and internal locked doors)
• Outlook (Mail, Teams, and Calendar)
• Word
• Excel

Security Support (Daily and monthly):

• Open doors to building and greet visitors.
• Screen visitors, using Avigilon, to permit entrance into building.
• Print new VAR list and file old lists.
• Screen visitors through Descartes. Contact Security if they are not cleared in Descartes or not on VAR List, if they are supposed to have free access within building.
• If a visitor is a Foreign National, have him/her sign Foreign National Visitor Log, and make a photocopy of Passport, front and back. Give photocopy of passport to Security, plus scan and email Foreign National Visitor Log to Security.
• For new Baker & King employees, make a photocopy of his/her original birth certificate or passport (front and back pages) AND Driver’s License. Take photo of Baker & King, FBG, and other contract employees, as appropriate and email photo to Security, so that Security can create a badge. Give Security the photocopy of birth certificate or passport and Driver’s License.
• Give appropriate badge to visitor - Escort/Non-Escort/Foreign National/Photo Contractor Badge and keep badge drawers organized.
• Hand out Employee Temporary badges and have employees sign badges out/in.
• After Hours Log out after 3:00pm for NOC personnel.
• Notify night Baker & King security guard or any issues each day.
• First of the month, scan After Hours, Permanent Contractors, and Visitor Logs, ensuring that each business day is accounted for and in the correct order. Email each log to Security.
• Print name plate tags.

Administrative Support (Daily/weekly):

• Answer phone. Retrieve and forward any messages on answering machine.
• Empty and record any badges in badge box from the previous day.
• Schedule conference rooms, as requested.
• Provide employees with batteries, stamps, notebooks, as requested.
• Remove Kratos from catalogue mailing lists. Deliver magazines.
• Update phone lists (Excel Spreadsheets) with new hires, terminations, and phone numbers throughout the month. Send email list at beginning of each month.
• Have out-of-town Kratos employees sign out/in Canteen market scan tabs, as needed.
• Make sure that there are correct and sufficient Visitor, Foreign National, Permanent Contractors, After Hours, Temporary Employee Badge, and Canteen Market Logs.
• File logs in appropriate folders. Scan and email to appropriate departments.

Accounts Payable Support (Daily and weekly):

• Sort mail. Open and date stamp invoices and AP notices, scan, and email to AP. Email people who receive mail.
• • Stuff checks in envelopes, seal, stamp, and mail checks.

  HR Support (As needed, usually once a month):

  • Prepare HR New Hire Folders. (Need to be printed on ARV1 2nd floor printer. This is too big of a job for the reception printer.) Put labels on folders and assemble contents in the folders in exact order that HR needs, alternating black and maroon folders.
  • Spot Award Certificates. Proof, print, trim and Trim and place with an envelope. Hold at reception for managers to collect.

  Facilities Support (as needed):

  • Send copy of appropriate Visitor Log to Jennifer Riedel, in Facilities, when Cintas, Mobile Record Shredders, Mug-A-Bug, are in the building.
  • Complete Facilities tickets for building concerns that employees bring to our attention.

  Production Support (As needed, usually once every two months): Assemble Important Product Information and Import RMA Records binders.

Essential Job Functions:

• Maintain, inventory, purchase office and kitchen supplies
• Backup to receptionist, routing calls promptly and correctly to the proper extension or voicemail
• Maintain strict confidentiality with sensitive and HIPAA protected employee information
• Perform support to administrative assistants and employees

Required Experience:

• Ability to maintain sensitive and confidential information as required by government standards
• Ability to interact effectively with peers and supervisors
• Ability to interact appropriately with the public
• Ability to adhere to workplace rules
• Ability to read and write effectively in English
• Ability to multitask
• Ability to adapt to a continually changing business and work environment
• Working knowledge of standard office equipment; personal computer, multi-line phone system, scanner, printer, photocopier, and fax
• Sort incoming mail
• Security clearance preferred (must be able to obtain)

EDUCATION AND EXPERIENCE:

• High school graduate or equivalent
• A minimum of 3 year of office experience
• MS Office Suite experience a must

WORK ENVIROMENT / PHYSICAL REQUIREMENTS:

• Office environment
• Ability to stand and sit for long periods of time
• Ability to perform repetitive motion (keyboarding, phones)
• Ability to lift up to 10 pounds

Hours: 8:00am-1:00pm, Monday-Friday (hours can be negotiated)

Must be a US Citizen

Kratos is valued for our ability to design and deliver leading edge, resilient solutions for aerospace communication, control, awareness and mission success across a continuum of offerings-from commercial to tailored custom solutions and integrated programs. Customers trust us to stay relevant and know we are in it for the long-haul. We bring both the capability and confidence that our customers value and depend on. And, we always deliver.

Hourly Rate Of Pay:$18.00-$20.00

Benefits:

• Medical
• Dental
• Vision
• Tax Savings Accounts (HSA / FSA)
• Life Insurance
• Short Term Disability
• Long Term Disability
• Employee Assistance Program
• 401k Savings Plan
• Employee Stock Purchase Plan
• Paid Time Off
• Education Assistance Program
• Relocation Assistance

Additional Benefits include: Tuition Assistance, Parental Leave, Annual Incentives, Flex Time and More!
Kratos Defense is an Equal Opportunity Affirmative Action Employer. EOE, Minorities, Females, Vet, Disabled, Sexual Orientation, Gender Identity or any other protected class.
All qualified job seekers are encouraged to apply. Kratos Defense is committed to America's veterans by providing opportunities for them to continue contributing after service to our nation. We also work to provide reasonable accommodations to individuals with disabilities.
EEO Is The Law

Disability Accessibility Accommodation
If you require an accommodation to navigate or apply to our careers site, please send your request to HRAccessibility@kratosdefense.com or call 858-964-2916. Any inquires not related to requesting an accommodation will be discarded.

Pay Transparency
The company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Job Applicant Privacy Notice
For applicants in the EU and California residents, please review our privacy notice.
From: Kratos Defense